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Wellbi is an online platform used by non-profit organisations around the world to manage the data of children and adults they serve. This includes beneficiary profiles, program related data such as attendance registers & process/intervention notes and assessments quantifying the wellbeing of beneficiaries being served.
Through tracking more than 140 different data points on each beneficiary and displaying these data points in easily understood dashboards, Wellbi helps organisation staff understand their program impact and better allocate limited resources (time & money) based on data-driven decisions.
Different wellbeing assessments, based on the Child Status Index (CSI Index) have been developed. This framework is recognised internationally and is used as a general standard in the OVC-care sphere. PEPFAR, UNICEF and other organizations use this framework in their programme development and measuring and evaluation activities.
The CSI-framework has 6 domains, but Wellbi has an added 2 wellbeing domains. The 8 wellbeing domains are divided into subdomains, and for each subdomain several datapoints or questions have been developed in Wellbi.
| Number of Beneficiaries | Cost per Beneficiary p/m (ZAR) | Cost per Beneficiary p/m (if 1USD=ZAR15) |
|---|---|---|
| 0 - 150 | R 500.00 (Fixed price) | $ 33.33 |
| 151 - 250 | R 3.80 | $ 0.25 |
| 251 - 500 | R 2.50 | $ 0.17 |
| 501 - 1000 | R 1.95 | $ 0.13 |
| 1001 - 2500 | R 1.78 | $ 0.19 |
| 2501 - 5000 | R 1.39 | $ 0.09 |
| 5001 - 10000 | R 1.10 | $ 0.07 |
| 10001 - 20000 | R 0.75 | $ 0.05 |
| 20001 - 50000 | R 0.40 | $ 0.03 |
| 50001 - 100000 | R 0.27 | $ 0.09 |
| Features | Costing |
|---|---|
| Users | Unlimited |
| Beneficiary profiles | Included in monthly beneficiary cost. |
| Attendance | Included in monthly beneficiary cost. |
| Notes | Included in monthly beneficiary cost. |
| Storage | First 10G free, thereafter charged per Gig. |
| Donor Management | R500 / $40 per month |
Data is information, facts that can be analysed or used in an effort to gain knowledge or make decisions. If we want to improve, if we want to achieve greater success, then data management is necessary.
Wellbi puts data at your fingertips. How many new admissions did we have since the beginning of this year? How many individuals between the ages of 12 and 18 do we work with? How many meals did we provide to our beneficiaries during the past month? All these questions can easily be answered on Wellbi with the press of a button.
The best decisions are informed decisions, decisions made based on factual information. This is how Wellbi will improve your organization’s planning and decision making, because being able to make data-driven decisions is immensely beneficial.
How do we know what we are doing has the desired effect? In other words, how do we know we are providing a good service? We measure what we are currently doing by a specific standard and then we improve from there. This is how Wellbi will enable your organization to render better service, by indicating the effectiveness of your organization’s current programs in term of your beneficiaries’ wellbeing.
Wellbi has been developed as a paperless system. Everything that used to be kept on file can now be stored on Wellbi. Attendance registers captured on paper by hand… Wellbi offers digital auto-generated attendance registers to be easily captured on a mobile phone. Notes created in the field and later retyped into a computer can now be captured on the go with a mobile app and even saved as a voice note. This is just to mention a few…
Wellbi is data management made easy. If no time have been spent in the past to capture data, then some administration time will be required. If your organization have been capturing data by hand, then Wellbi will probably reduce your daily administration activities.
The reason Wellbi was developed was to enable organizations to measure the impact of their programs on their beneficiaries. Do you want to improve the wellbeing of your beneficiaries? What is it worth to know your organizations current impact on your beneficiaries? Just having the basic information of a beneficiary at the press of a button might also be worth it, you decide.
A dedicated Client Coach from Wellbi will provide training for your organization’s Wellbi users. We recommend starting with a basic administrator’s introduction to identify the different user roles within your organization that would require training.
Wellbi abides by relevant legislation governing all aspects related to the collection, processing and storage of personal information.
The Protection of Personal Information Act, no. 4, promotes1:
the protection of personal information processed by public and private bodies; to introduce certain conditions so as to establish minimum requirements for the processing of personal information; to provide for the establishment of an Information Regulator to exercise certain powers and to perform certain duties and functions in terms of this Act and the Promotion of Access to Information Act, 2000; to provide for the issuing of codes of conduct; to provide for the rights of persons regarding unsolicited electronic communications and automated decision making; to regulate the flow of personal information across the borders of the Republic; and to provide for matters connected therewith.
Werkmans Attorneys noted2:
The Protection of Personal Information Act, no. 4 of 2013 is intended to promote the right to privacy entrenched in the Constitution of South Africa, while at the same time protecting the flow of information and advancing the right of access to and protection of information.
POPIA establishes the rights and duties that are designed to safeguard personal data in terms of the ACT, the legitimate needs of organisations to collect and use personal data for business and other purposes are balanced against the right of individuals to have their right of privacy, in the form of their personal details, respected.
The purpose of POPIA, can by summarized as follows4:
This Act regulates the following5:
POPIA applies to6:
Wellbi adheres to this framework in the following way:
Our security policies and procedures cover:
References:
(accessed on 11/01/2021).
Wellbi has been developed based on international standards to ensure a uniform standard or benchmark by which organizations can measure the wellbeing of their beneficiaries. Customization options have been intentionally restricted to maintain this uniform standard. That being said, Wellbi still has a lot to offer in terms of customization. From customizable dropdown fields with unlimited options to creating custom note templates to your organization’s exact specifications.
Wellbi is available on two platforms, internet browser and mobile application. Wellbi can be accessed through any internet browser. The good news about the mobile app version is that it can work in offline mode, it does not require an active internet connection. The Mobile app version is currently only available on Android and requires Android version 8.1 or higher to operate.
Communications with the Wellbi servers are point-to-point encrypted using the industry standard Secure Sockets Layer (SSL), meaning that no one can intercept data transmissions.
All users are authenticated using OAuth 2.0, and all actions are authorized on a per action basis, restricting who can view or modify which data.
In addition, sensitive information such as confidential notes are encrypted at data level, to ensure that only authorized personnel can access this data (Not even System Administrators can read this information).
The household income is enough to cover debt and general expenses.
This domain indicates whether the family is financially stable or unstable and informs financial planning and job creation/training interventions.
The beneficiary is mostly debt-free and loans/buys on credit responsibly
This domain indicates whether the beneficiary is overwhelmed with debt and in the habit of living from credit.
Relationship with God is an important part of the beneficiary’s life.
The domain indicates whether a relationship with God and the church community is important to the beneficiary and informs intervention through spiritual programs.
The beneficiary feels a great sense of belonging in the community.
This domain indicates whether the beneficiary feels accepted by the community and can indicate possible gaps in support networks which can be addressed by interventions.
The child is progressing well in acquiring knowledge and life skills at home, job training or an age-appropriate productive activity.
This domain indicates whether a child has all he/she needs to attend school, whether the child can concentrate and show age-appropriate responsibility. Deficiencies in this domain inform urgent intervention since it indicates whether the child has a solid foundation to support learning and development.
The child is enrolled and attends school or skills training or is engaged in appropriate play, learning activity or job.
This domain indicates possible educational difficulties that the child might be experiencing and informs educational interventions.
The beneficiary is happy and content with a generally positive mood and hopeful outlook.
This domain can indicate signs of depression and anxiety as well as suicide risks.
The beneficiary is cooperative and enjoys participating in activities with others.
Troublesome social behaviour can indicate that the beneficiary is being abused, bullied, neglected or exploited.
The beneficiary is physically healthy.
This domain indicates whether the beneficiary might have obvious or underlying health problems.
A beneficiary can access health care services, including medical treatment when ill and preventive care.
This domain indicates the action steps the beneficiary follows during times of health problems.
The child is safe from any abuse, rejection, or exploitation.
Indicates whether urgent intervention is needed to protect the child from abuse, rejection, neglect and exploitation.
The beneficiary has access to legal protection services as needed.
This domain indicates whether all legal documentation for this child is in place and can inform intervention on behalf of the child since children without the necessary legal documentation can’t be enrolled for school or be grant beneficiaries.
The beneficiary has stable shelter that is adequate, dry and safe.
Since shelter is one of the most basic human needs, this domain indicates whether interventions regarding shelter is needed. (Safe shelter has a direct influence on the child’s concentration and ability to function optimally)
The beneficiary has at least one adult who provides consistent care, attention, and support.
This domain indicates whether beneficiary sees his/her main caretaker as the safe and primary caretaker and can indicate neglect and possible abuse.
The beneficiary has stable shelter that is adequate, dry and safe.
Since shelter is one of the most basic human needs, this domain indicates whether interventions regarding shelter is needed. (Safe shelter has a direct influence on the child’s concentration and ability to function optimally)
The beneficiary has at least one adult who provides consistent care, attention, and support.
This domain indicates whether beneficiary sees his/her main caretaker as the safe and primary caretaker and can indicate neglect and possible abuse.
The beneficiary has sufficient food to eat at all times of the year.
Since food security is one of the most basic human needs, this domain indicates whether interventions regarding food security is needed. (Healthy diet has a direct influence on the child’s concentration and ability to function optimally)
The beneficiary is growing well compared to others of his/her age in the community.
This domain indicates whether a beneficiary might be experiencing nutritional deficiencies and can be an indicator of other health problems.